Memo
A memorandum (plural memoranda, abbreviation memo) is sent to people or whole departments inside the organization, never to a customer.
Pay attention to the following points:
●Most companies print their own memo stationery, but the headings
are always the same.
●C.C. means carbon copies, and indicates that you have sent a copy
of the memo to someone else.
●The subject line should summarize what the memo is about.
●No greeting (such as Dear…)
●The text is divided into paragraphs.
Use bullet points to list items.
●Put your initials at the end, not your full name.
Differences among memo, notes and notices
Memo: addressed to groups or individuals. More formal status than a note. Formal style, no omission of words, no abbreviations, formal style of address, use of job titles.
Notes: addressed to an individual. Informal, short, abbreviations (tel no.), contractions (you’ve), omission of subjects, auxiliaries and articles ([I] can’t find…), use of fist name.
The following is a memo warning staff they may have problems with their computers.
To: All Staff
From: Mike HR Manager
Date: Jan 9th, 2010
Subject: Newly-appointed Sales Manager
I am pleased to announce that Sally Jolie is appointed as our new Sales M anager at the Head Office of our company. The appointment was made by the board meeting on last Tuesday and she is going to take office for m the first day of next month. She is an expert on global marketing and sal
es. I am sure we will have a more powerful team by enrolling her. Please get ready for the welcome party being held on this Sunday. Thank you for your cooperation.
Mike
