NEW EMPLOYE ONBOARDING CHECKLIST
新员工入职清单
The goal is to plan and prepare for the employee’s arrival so that the employee does not arrive to chaos, but to an organized prepared work place. This checklist is designed to assist with the department’s orie ntation process. Onboarding is a long-term process that begins before an employee’s start date and continues for at least six months. This Checklist is organized by responsible department to initiate each task at different timeline. It also helps hiring managers prepare for the arrival of new employees. Once an employee starts, he/she can work together with the hiring manager and an on boarding.
我们的目标是为新员工的到来做规划和准备，避免混乱，维持有序的工作环境。此清单有助于部门进行上岗引导程序。入职是一个长期的过程，从新员工到来开始并持续至少六个月。这份清单由相关部门在不同的时间点负责实施每一项任务。同时也有助于用人经理为新员工的到来做准备。员工到来后，他/她会与用人部门经理一起工作，进
行入职流程。
A. Prior to First Day 入职前
HUMAN RESOURCES 人力资源
1. Print out New Employee Onboarding Checklist, review and customize
打印新员工入职清单，审核并定制
2. Complete two reference checks and collect documents （as per Pre-Employment Checklist）from
new employee before making an official offer
确定了候选人,出Offer之前,依据检查清单,需完成至少两家公司以上背景调查,
3. Send offer confirmation acceptance email to IT, HR, Hiring Manager, Admin and start date
给IT，HR，用人经理，行政，发送入职通知邮件，注明入职日期
4. Call the new employee to welcome him or her a few days before the start date. Remind him/her to
bring completed paperwork and identification on the first day.
If a foreigner, send the work permit application check list with all the necessary forms and procedures
to complete.
在入职日期之前致电新员工欢迎他/她的加入。提醒他/她在入职第一天带齐纸质资料和证明。
如果是外籍员工，发送其办理就业许可证申请所需要的所有必要表格和手续清单。
5. Notify employee to do Medical Check Up
通知员工体检
6. Provide new employee with a contact in the event of a question or issue
提供给新员工联系方式以便有需要时联系。
7. Prepare on-boarding materials:
准备入职资料：
a. Organization structure 组织架构
b. Job description (sent together with offer letter) 工作说明书（与录用通知书一起发送）
c. New Hire Form 新雇员工报到表
d. Individual Form 个人资料表
e. Letter of Commitment – Code of Ethics (sent together with offer letter)
职业道德承诺书（与录用通知书一起发送）
f. Memo on code of conduct & corporate value
行为准则和企业价值观文件
g. Labour Contract 劳动合同
h. Attendance and Leave Management Acknowledgement 《考勤管理制度》确认书
i. Disciplinary Acknowledgement 《公司奖惩管理制度》确认书
j. Personal File Storage 档案存放地
k. Household (Hukou) Registration 户口本户主及本人页复印件
l. Medical benefits Handbook 医疗福利手册
m. Employee Handbook Acknowledgement《员工手册》签阅
8. Schedule employee for New Employee Orientation Session 入职培训Date日期：_____
9. Check with IT on the email and extension. Updated the new employee’s detail in the Global and local
directory
与IT部核对邮箱和电话分机号。更新全球和地区的目录上新员工的详细信息
10. If Foreigner and GM level, arrange for airport pick-up and hotel arrangement
如果是外籍员工及来自异地的高级经理，安排机场接机和酒店预订
