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Show one point at a time:
– Will help audience concentrate on what you are saying
– Will prevent audience from reading ahead – Will help you keep your presentation focused
– Ex: light blue title and dark blue text
Use color to emphasize a point
– But only use this occasionally
12
Color - Bad
Using a font colour that does not contrast with the background colour is hard to read
Don’t use a complicated font
11
Color - Good
Use a color of font that contrasts sharply with the background
– Ex: blue font on white background
Use color to reinforce the logic of your structure
Use a standard font like Times New Roman or Arial
10
Fonts - Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Technical Writing and Business Communication
Session 5-
Making PowerPoint Slides
1
Tips to be Covered
Outlines Slide Structure Fonts Color Background Graphs Spelling and Grammar Conclusions Questions
9Leabharlann Fonts - GoodUse at least an 18-point font Use different size fonts for main points and
secondary points
– this font is 24-point, the main point font is 28-point, and the title font is 36-point
2
Outline
Make your 1st or 2nd slide an outline of your presentation
Follow the order of your outline for the rest of the presentation
Use the titles of each slide as main points
3
Slide Structure – Good
Write in point form, not complete sentences Use these to speak from, not read !!!! Include 4-5 points at most per slide
Avoid wordiness: use key words and phrases only
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
– Using a different colour for secondary points is also unnecessary
4
Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
5
Revised slide
A bad slide: contains too many words is not written in point form looks more complicated takes too much time to read
6
Slide Structure – Good
7
Slide Structure – Good
Use parallel structure with consistency - all headings - all points - numbers & bulletins
8
Slide Structure - Bad
Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
