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Dataset 4 Dataset 5
Category C
10
10
7
9
4
40
Category D
24
24
12
14
10
84
Category E 0
15 10
15 20 30
8 40
10
6 50 60
54
70
80
90
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
32
1999E
The safest way to change the size or position of graph elements is to do so within the native graph application itself
Try to use colors from the main color palette as much as possible
If a legend is needed, place it to the right of the graph or within the plot area. Do not add a border and set the font to roughly the same size as the data labels
When the data refers to projected or estimated figures, add “E” to the year label
In general, include all relevant information while keeping the graph as simple as possible
Hale Waihona Puke Participation in Harley Davidson conventions, 1998-2002
Thousands of people
35 30 25 20 15 10 5 0 1998 1999 2000 2001 2002E
When used, axis tick marks should be placed on the outside of the axis
Subtitle
Category A 6 6 3 5 1
21 When necessary, give the total for the column in a separate box
Dataset 1 Dataset 2 Dataset 3
Category B
10
10
5
7
3
35
Axis title
When choosing colors for adjacent graph elements, be sure to alternate light and dark colors (examples from the color palette shown below):
Growth in color bars, 1990-2000
In general, do not use borders on bars, columns, pie pieces, et cetera
All numbers in the graph (data and axis labels) should be the same size. Text labels may be smaller if necessary
Bar graph, 1 data series
Title, time period
Subtitle
Category A 6
Category B
10
Axis title
Category C
7
Category D
24
Category E
15
0
5
10
15
20
25
30
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Bar graph, 2 data series
Title, time period
Subtitle
Category A 6 6 10 10 7 7 24 24 15 15 0 5 10 15 20 25 30
Dataset 1 Dataset 2
Category B
Axis title
Category C
Axis titles are optional and should not be used if the information is given elsewhere or is self-evident Remember to adjust the document title tracker when you create a new document. It should match the name of the PowerPoint file
Create graphs using the native PowerPoint chart software, rather than pasting graphs from Excel
Title is bold, with the time period appearing after a comma. Always write out the year in full. The optional subtitle provides additional info on the data and is not bold, italics, 2 points smaller than the title. Line spacing is 1
Millions of Pixels
45 40 35 30 25 20 15 10 5 0 1990 1995 2000
4 3
9 7
If a given data element is too small to fit a data label, place the label outside in a separate text box
Cumulative number of Rhodes Scholars, 1900-1980
Harvard vs. Yale
120 100 80 60 40 20 4 0 1900 1920 1940 1960 1980 2 16 7 8 20 25 50 32 Yale Harvard 99
Do not add unit symbols (e.g., $ or M) to the axis labels (except for %). Set the intervals to the largest reasonable value possible
Category D
Category E
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Bar graph, 12 categories
32
CAGR
25
1998-2002
68%
The CAGR block should be placed to the right of the graph. Font size should be close to that the graph’s data labels
16
7 4
In general, use whole numbers unless you have a specific reason for including decimals
Use the corner object boxes only when resizing graphs! It is also advisable to hold down the <shift> key when doing so
35 30 25 25 20 15 10 5 0 1995 1996 1997 1998E 4 7 16
R-255 G-254 B-243
R-204 G-204 B-153
R-073 G-133 B-163
R-67 G-67 B-148
Agenda
General rules Bar and column graphs Line and combination graphs Area graphs Pie graphs Scatter plot and bubble graphs Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing Presenter/timing
Be careful when resizing graphs!



If resizing graphs in the main PowerPoint application, make sure to use only the corner object boxes (see diagram) Make sure that the graph is resized with the same aspect ratio (vertical/horizontal proportions) If the text becomes distorted, undo immediately!